How to make your greeting
- Pick your trade and the greeting. Voicemail, after hours, holiday, busy or a phone menu.
- Fill in your business name. And, if you have one, an emergency line. The script writes itself.
- Edit the script. If you like, and pick a voice.
- Press Make my greeting. Listen, then download the file your phone system takes: MP3 or WAV for phone apps, 8 kHz WAV or μ-law for a PBX.
Hear example greetings
Made with this tool, straight out of the browser, not edited.
Transcript
Thank you for calling Summit Heating and Air. Our office is closed right now. Our hours are Monday to Friday, 7 a.m. to 6 p.m.. If you have no heat, no cooling, or you smell gas, please hang up and call 555-201-4499 for emergency service. Please leave your name, your address, and a short description of the problem, and we'll call you back within one business hour. You can also visit us at summitheating.com. Thank you.
Transcript
Thank you for calling Bright Smile Dental. Our office is closed for New Year's Day, and we'll reopen on Tuesday at 8 a.m.. If you have a dental emergency, such as severe pain, swelling, or a knocked-out tooth, please call 555-650-1199. Please leave your name, your date of birth, and the best number to reach you, and our front desk will return your call the next business day. From all of us at Bright Smile Dental, happy holidays.
What a professional greeting says
- Who they reached: your business name.
- Why you missed them, in a few words (“we’re with other customers”).
- What to leave: name, number, and what it is about.
- When you will call back, and where to go if it is urgent.
Example
Thank you for calling Oak and Iron Studio. We’re sorry we missed your call. Please leave your name, your number, and a short message, and we’ll get back to you as soon as we can. Thank you.
Voicemail loses callers; Tether answers them. Most callers who reach voicemail hang up without leaving a message and try the next business. Tether is Moxisync’s AI receptionist: it answers every call, day and night, and books the job. See what missed calls cost you.
More audio and video tools
- Text to speech: any text read in a natural voice, for videos, narration and proofreading.
- Noise remover: take fans, traffic and hum out of a voice recording you made yourself.
- Auto captions: put subtitles on the video you voiced, in your browser.
- Silence remover: cut the pauses and filler words out of a talking video.
- Vocal remover: an instrumental from any song, to put under a voice-over.
- Video compressor: make the finished video small enough for Discord, WhatsApp or email.
Questions
How long should a voicemail greeting be?
Aim for 15 to 30 seconds. Say who they reached, what to leave, when you will call back, and where to go if it is urgent. Every extra sentence is a chance for the caller to hang up.
Is the voicemail greeting generator free for business use?
Yes. The greetings are free to make and free to use on your business phone line, with no watermark and no sign-up. Many free greeting tools only allow personal use; this one doesn’t restrict it.
Which file format does my phone system need?
Cloud phone apps (RingCentral, Google Voice, OpenPhone/Quo, Grasshopper, Dialpad) take MP3 or WAV. Office phone systems (PBX) and Asterisk usually want an 8 kHz mono WAV, often μ-law (G.711). Download the one your system asks for; if in doubt, try MP3 first, then WAV 8 kHz.
Can I change the wording?
Yes. The script is filled from your details and stays editable: change anything before you press Make my greeting. Add [pause 1s] for a pause, and fix how a name is said with [Name](sounds like).
How do I stop losing callers to voicemail?
Answer every call. Tether, Moxisync’s AI receptionist, picks up when you can’t, answers common questions, takes the details and books the job, so callers don’t go to a competitor.